G Sign: paper job sheets to a self-running dashboard
A Norwich sign and wrap firm ran on paper job sheets. Now one digital dashboard runs the diary, the reminders and the stock, and quotes go out 50% quicker.
Leads and quotes turned around 50% quicker
The challenge
G Sign's jobs lived on paper job sheets scattered across desks. Scheduling, reminders and stock checks were all done by hand, so quotes went out slowly, materials were hard to keep track of, and invoicing was a job for the evening after the real work was done.
What we built
An online digital dashboard that replaced the paper. It has an automatic team diary, automatic reminders, stock-taking and stock alerts, and invoicing in Xero that's triggered automatically when a job is complete and awaiting pick-up, all built in ClickUp and connected with Zapier. Built in just over a month, handed over in September 2025 with in-person training.
The result
Leads and quotes are turned around 50% quicker, which has brought in more business. Customers get their jobs back sooner, and invoices go out with about ten minutes of input. Better stock control saves roughly £1,000 a month by not re-ordering vinyl that's already in the workshop.
We used to run the whole place off paper job sheets on the desk. Now everything's on one dashboard: the diary, the reminders, even the stock. We're getting quotes out 50% quicker, which means more work coming in, and I'm not doing invoices at night anymore.
Lewis Neale, Director, G Sign